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AuSable Valley Community Mental Health Authority

Board’s Long Term Planning Document FY18/19

 

AuSable Valley Community Mental Health Authority continues to be committed to the provision of high quality supports and services for consumers and recognizes the value-added component of community collaboration and innovation in expanding healthcare options and access in both the behavioral and physical realm.  The purpose of this Long Term Planning Document is to chart the Agency’s path for its future based on what is known today.  The best way to predict the future is to create it; therefore, in alignment with the Board’s Mission and Vision and the Agency’s Community Needs Assessment, three goals are included in this Long Term Plan.

 

Mission:  AuSable Valley Community Mental Health Authority provides quality prevention, education, and mental health services, in a fiscally responsible manner, in Iosco, Ogemaw, and Oscoda Counties, which are aimed at improving the health and welfare of persons served, promoting greater independence, and improving the quality of life for people in those counties with developmental disabilities, mental illness and substance use disorders.

 

Vision:  AuSable Valley Community Mental Health Authority envisions a future where consumers achieve physical and mental health sufficient to empower them to achieve their dreams and desires for greater independence, greater personal responsibility, and full participation in community life.

 

This plan is subject to update and adjustments in 2018 with greater detail in 2019 and projections into 2020.  Departmental goals will align and support where proper.  Departmental plans will be presented, as scheduled, with the various Board committees twice a year.

Goal 1:  Attain Council on Accreditation (COA) Reaccreditation

 

So as to retain deemed status as it relates to MCH 330.1232a and the triennial recertification as a CHMSP, and continue to be recognized as an Agency being in substantial compliance with the established standards.  Accreditation signifies that an organization or program is effectively managing its resources and providing the best possible services to all of its stakeholders.

 

 

Goal Objective(s) Goal Champion(s) Board Committee Reporting Dates
Attain Reaccreditation To obtain knowledge necessary to lead the Agency into the reaccreditation process Trish Otremba

Jamie Stout

Program January 2018
Report a plan to lead the Agency into the self-study process in CY’18 Trish Otremba

Jamie Stout

Program February 2018
Interim Update on progression Trish Otremba

Jamie Stout

Program June 2018
Evaluation of self-study submission; preparation for site visit Trish Otremba

Jamie Stout

Program October 2018
Evaluation of site visit and Final Accreditation Reporting Trish Otremba

Jamie Stout

Program March 2019

 

Goal 2:  Advance the Home and Community Based Services rule

 

So as to meet the Federal requirements in alignment with the Centers for Medicare and Medicaid Services aim to improve the experience of individuals by enhancing access to the community, promoting the delivery of services in more integrated settings, and expanding the use of person-centered planning; additionally, expanding upon quality and health integration efforts via virtual models of care, care coordination and community collaboration, creating a paradigm shift and social structure of change for the betterment of consumers, staff and community as a whole.

 

 

Goal Objective(s) Goal Champion(s) Board Committee Reporting Dates
Obtain compliance with HCBS rules in COH settings

 

Present Final Pilot Program Plan Hollie McDonald Program October 2017
Implementation of Pilot across Oscoda COH’s

 

Hollie McDonald Program January 2018
Evaluation Teresa Tokarczyk

Hollie McDonald

Program March 2018
Design “New CLS” (Community Living Supports) system of care

 

Define components of new system Teresa Tokarczyk

Sydney Larsen

Hollie McDonald

Program

Personnel

January 2018
Design “New CLS” parameters: staffing patterns, supervision, scheduling, caseload ratios, capacity, productivity, tiered workloads Teresa Tokarczyk

Sydney Larsen

Hollie McDonald

Program

Personnel

January 2018
Engage Committee to outline process for after-hours support Teresa Tokarczyk

Sydney Larsen

Hollie McDonald

Program

Personnel

January 2018
Compare current job descriptions with new program and staff design; rewrite as needed

 

Joyce Kreitsch Personnel January 2018
Implementation of New CLS Model and transition into identified COH’s Teresa Tokarczyk

Sydney Larsen

Hollie McDonald

Program March 2018
Ensure Service Rule Outs to avoid duplication of services across community providers

 

 

Teresa Tokarczyk

Sydney Larsen

 

Program March 2018
Expand scope of clinical and healthcare support via mobile solutions IT Support:  Determine areas of technological support for virtual and mobile solutions in areas of clinical documentation, health, wellness and staff safety Fred Overholt March 2018
Assess transportation needs/options, inter-agency as well as community based Teresa Tokarczyk

Sydney Larsen

Program March 2018
Evaluation and Assessment of New CLS Model of Care; Expansion of Model and transition to additional COH’s Teresa Tokarczyk

Sydney Larsen

Hollie McDonald

Program October 2018
Implementation of identified enhancements to model Teresa Tokarczyk

Sydney Larsen

Hollie McDonald

Program December 2018
CLS Model of Care; Compliance with HCBS rules Refine and implement Program in compliance with standards Teresa Tokarczyk

Sydney Larsen

Hollie McDonald

Program March 2019

 

Goal 3:  Sustain the Virtual Health System (VHS) after the grant and dovetail the model into the

Rural Health Integration Public Partnership (RHIPP)

 

So as to continue the Agency’s health integration efforts, advancing whole person care and collaborative community partnerships, transitioning from case management to care management while utilizing advancements in technology and connected care via face-to-face and virtual systems of healthcare.

 

Goal Objective(s) Goal Champion(s) Board Committee Reporting Dates
Sustain the VHS after expiration of grant Obtain Memorandum of Understanding between partners to continue model of virtual care in Oscoda County Trish Otremba

Diane Pelts

Program October 2017
Open scope of services to expanded populations Trish Otremba

Diane Pelts

Community Partners

 

Program

 

January 2018
Expand into RHIPP Obtain MOU between expanded partners for RHIPP operations Trish Otremba

Diane Pelts

Community Partners

 

Program

 

January 2018
Establish administrative/clinical/ financial model to sustain RHIPP clinics Trish Otremba

Diane Pelts

Community Partners

Program

Executive & Finance

January 2018
Goal Objective(s) Goal Champion(s) Board Committee Reporting Dates
IT Support:  Determine areas of technological support for virtual and mobile solutions of care Fred Overholt January 2018
Review of job descriptions and staffing in alignment with 2703 Behavioral Health Home Model Teresa Tokarczyk

Joyce Kreitsch

Personnel February 2018
Train staff on case to care management philosophies Teresa Tokarczyk

Trish Otremba

 

Program

Executive & Finance

April 2018
Provide virtual and face-to-face services in advancement of “whole person” care Establish parameters for data collection for continuous quality improvement Teresa Tokarczyk

Trish Otremba

Community Partners

 

Program March 2018
Operationalize VHS/RHIPP model Teresa Tokarczyk

Trish Otremba

Community Partners

 

Program March 2018
Evaluation of VHS/RHIPP model via continuous quality improvement model (Plan-Do-Check-Act) Teresa Tokarczyk

Trish Otremba

Community Partners

 

Program October 2018

 

 

Note:  The parameters of this Long-Term Plan are subject to change based on the Agency’s Annual Needs Assessment.

 

Departmental Plan Reporting Schedule (Annually):

 

Administrative:

Information Technology:  Executive & Finance Committee:  March and September

Human Resources:  Personnel Committee:  October and April

Quality Department (Accreditation):  Program Committee:  June and October

Facilities:  Building Committee:  November and June

 

Consumer Services:

Residential:  Program Committee:  January and July

Outpatient & SUD:  Program Committee:  February and August

Adult Intensive Services & Case Management:  Program Committee:  March and September

Family Program:  Program Committee:  April and October

“New CLS Model”:  Program Committee:  May and November

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